The formation designer in CheerCounts is where you build the routine. But sharing a routine — with a club director who doesn't have the app, with an assistant coach reviewing positions offline, or with a music producer who needs the full structure — often means a file, not a screen. That's what the Excel export is for.
What's in the Export
The export produces a single Excel workbook with two worksheets: one for formations and one for actions.
Formations worksheet: Each row represents one formation in your routine sequence. Columns include the formation name, the beat timestamp it's anchored to (if you've uploaded your team song and synced beat detection), and the position of every athlete on the mat at that formation. Position data is expressed as coordinates on the 54′ × 42′ mat grid — readable as a reference even without the app open.
Actions worksheet: Each row represents an athlete-formation combination. For every athlete in every formation where an action has been assigned, the worksheet lists the athlete name, the formation, and the specific action — jump, stunt role, tumbling pass, motion, dance section. If you've used the Action Library to assign skills, those assignments all appear here in a flat, readable table.
The two worksheets together give a complete picture of the routine: where everyone is, and what everyone is doing, at every formation, anchored to music timestamps.
How to Export
From your routine in CheerCounts, tap the Export option in the routine menu. Select Excel format. The file saves to your device and can be shared via email, cloud storage, or messaging — any standard file-sharing method. The exported file imports back into CheerCounts using the same menu, so changes made in Excel (a position swap, an action update) can be brought back into the app if needed.
When Coaches Actually Use It
Sharing with Club Directors
Club directors overseeing multiple teams often want a document-based review of each routine before competition season. An Excel file is universally readable — no app required, no login needed. A director can open the formations worksheet, scan the beat timestamps, and verify that the routine structure makes sense against the competition timeline without needing access to the CheerCounts account.
Working with Music Producers
If you're providing routine structure to a custom music producer, the formations worksheet with beat timestamps is the most precise briefing you can give them. Instead of describing "the pyramid starts around count 30," you can provide the exact timestamp: "Formation 8 — Pyramid — beat 29, timestamp 1:14.3." The producer can mark that moment in their DAW and build the music's peak around it, rather than estimating from a verbal description.
Offline Backup and Documentation
A fully designed routine represents months of work. Exporting to Excel at the end of each design session creates a human-readable backup that exists outside the app — useful if a device is lost, an account issue arises, or you need to reference last season's choreography without digging through the app's history. Some coaches export at the end of every week during choreography season as a documentation habit.
Import: Making Changes and Bringing Them Back
The import feature means the Excel file isn't just a read-only export — it's a two-way bridge. Coaches who prefer editing position data in a spreadsheet (particularly for routines with large rosters where bulk position changes are faster in a grid than drag-and-drop) can make changes in Excel and import the updated file back into CheerCounts. The app reads the formation and action data from the worksheets and updates the routine accordingly.
This workflow is particularly useful when adapting a routine for a different roster size — swapping athlete names, adjusting position coordinates for a smaller or larger squad — where spreadsheet editing is faster than individual drag operations on the mat.